Administrative Assistant

B Corp: 

Location: 

Brooklyn, NY

Job Type: 

Full Time

Category: 

Administrative

Job Title: Administrative Assistant


Job Description:

Introduction: Our company’s mission is to provide the commercial marketplace with a full-line of environmentally-preferable alternatives to traditional hazardous cleaning chemicals that are competitive both in terms of cost and efficacy. We are a business founded on the belief of bringing about social improvement through for-profit business: 100% of our resources are committed to promoting sustainable development through selling fully non-hazardous, non-toxic and non-polluting formulas. In expanding the availability and use of non-hazardous cleaning products, our company makes a beneficial impact upon the health of the end-user and immediate environment.

For anyone looking for a “green job,” our company currently has an opening for a General Administrative Assistant, whose primary responsibilities include bookkeeping, answering and directing incoming calls, customer service, and sales support, along with assisting in coordinating a production team.

Our company is a values based business that operates according the principles of sustainability and integrates these into decision making daily. We provide a dynamic, open, exciting work environment wherein many opportunities to learn new elements of business and sustainability arise on a daily basis. Communication is the key to happiness for us and we thrive on employee questions, suggestions, and feedback.

Job description

Title:  Administrative Assistant/Bookkeeper

Duties: 

Accounting: 

Basic bookkeeping; Accounts Payable and Receivable, receiving checks, and disbursing money; banking transactions and reconciliations

Accounts receivable and collections

Customer Service: 

Answer telephones, direct calls, assist where possible, and take messages

Communicate with customers and other individuals to answer questions, disseminate or explain information

Address complaints

Shipping:

Prepare shipping documents for delivery team

Prepare shipping documents/labels for UPS shipping

Assist in delivery coordination and other various shipping related needs

 

Inventory: 

Ordering office supplies and maintaining office

Receive and count stock items, and record data manually

Assist in monthly and bi-weekly inventory counts

Administrative:

Compile, copy, sort, and file records, business transactions, and other activities. 

Complete and mail bills, contracts, policies, invoices, and checks

Maintain and update filing and database systems

Process and prepare documents, such as business forms and expense reports

Other various administrative duties as requested by executive team

Other

Administrative assistance to various management level employees (travel, hotels, etc)

Various research projects

Knowledge/experience

Customer Service

Quickbooks accounting software

MS Excel, Word, and Outlook

MS Windows

Graphics software a plus

Multitasking

Additional Knowledge, Skills, and Abilities

2-4 years Quickbooks experience

Exceptional, meticulous organization skills

Customer service experience

Bi-Lingual (Spanish & English) preferred

Pleasant phone manner

Accounting background

Legal right to work in the United States

Qualifications:

3-5 years minimum experience in an office setting

Experience working in a manufacturing company preferred

Fluency in English required, proficiency in Spanish highly desired

Legal right to work in the U.S.

“make it happen” attitude

Willingness to learn new skills

Confidence to ask questions at times of uncertainty

Attention to detail

Hours and Compensation:

M-F  8:30am-5:30pm with 1 hr lunch. 

Starting salary is $50K

Health Insurance available after 3-6 months of work.

Please submit a resume and cover letter to apply. 

Our company is an Equal Opportunity Employer.  All activities of the company are administered without regard to Race, Color, National Origin, Sex, Disability, Age, Political Beliefs, or Religion in accordance with Federal/State laws and regulations pertaining thereto.

To Apply:

We value diversity and inclusion and encourage all qualified people to apply. If you require any accommodation in the recruitment process, please contact us with the “Need Help” button in the online application.

Please apply here: https://www.fitzii.com/apply/16701?s=bc

Compensation:

$36000 - $45000